There are many things that go into planning an event, and there many types of people
that plan; organized, unorganized, early birds and procrastinators. Whatever type of person you are and whatever kind of event you are having…MAKE A LIST!
So it’s pretty obvious to make a list, but let me ask you, What is on your list? How many lists do you have? And…Where did they go again! My suggestion, in all your planning, organizing and list creating is make ONE master list that has the Who, What, When, Where, and THEME!
Who? The who is split into two parts. First, it will include the people you want to invite…and not just those you know will show. Sometimes we don’t invite people because we think they won’t come, but it can be just as important to invite them anyway. This can prove to be especially important if you are planning any type of corporate or public event, and who knows… maybe they will surprise you.
The second who, is who will do the what? Who is the caterer, who is the entertainment, who will help manage the event? Don’t
leave it until the day of to grab a volunteer, decide who the best fit for the job is and list them.
What? This will detail What your event will have. What kind of entertainment? Will it be catered and What type of food? What do you want people to feel or get from your event? …and the list goes on!
When? This is fairly uncomplicated, pick a date and time and commit to it. However, you should take into account the weather and holidays when deciding on when the event should be. This will help minimize possible conflicts and disasters.
Where? This can be easy or very complicated…When deciding where, look at three things…who can make it here, what
is the budget, and will my guests feel or get what I want here? If you can answer all three questions easily, BOOK IT!
Theme? Some people think themes are childish and unnecessary, but it is quite the contrary. Themes give you direction and let
your guests know what to expect. A theme will help keep you on track when planning and making decisions; knowing what to eliminate and what to keep is crucial. For your guests a theme will help them know how to dress, what to bring, and help make them comfortable from the start. The key is that a theme should only be used as needed. If you are planning an Under the Sea Birthday Party everything should scream Finding Nemo. For a wedding maybe it is simply a color theme that will be infused throughout the event.
My Final piece of advice when using these points to make a list…Start Backwards! It may sound crazy but trust me,
it will make more sense!
Summer Dawn is a published author and speaker. Taking on the role of a wife, a mother, a business woman and an individual; she is all about balance, creativity and out of the box thinking. Her eye for artistic design and knack for budgeting makes her an invaluable resource to her clients and associates.